Alphabetical Procedure Index

Business Card Database

Categorical Procedure Index

Forms / Documents

Site Map

iPurchasing Home

iPurchasing Site Map

Alphabetical Index

Business Card Database

Categorical Index

Forms / Documents

• Buyers
• Accessibility of Information Technology Standards
• Hardware
• Software
• Web Standards
• Agreement Not to Disclose Information (.pdf) or (MS Word)
• Automobile Mileage Form (.pdf)
• BCED Procedures for RFBs / RFPs (.pdf)
• Attachment J (.doc) - Respondent's Business & Community Economic Development (BCED) Plan
• BCED Referral Letter (MS Word)
• Grid Version of BCED / Purchasing Procedures (.pdf)
• RFP Referral Form (.pdf)
• Special Requirements for RFB / RFP (Purchases over $10,000) Grid (.doc)
• Buyer's Monthly Report (MS Word)
• Certificate of Compliance with Federal Requirements (.doc)
• Confidentiality
• Internal Procedures on Confidentiality (.pdf)
• Policy on Confidentiality - Internal Policy 150.2 (.pdf)
• Confidentiality Agreement (.pdf) (User: purchasing, Password: purconf)
• Conflict of Interest
• Conflict of Interest Assessment for Purchasing of Goods and Services (MS Word)
• Consent to Release Data Prior to Award (.pdf) or (MS Word)
• Contingent Awards
• Process for Contingency Awards (MS Word)
• Contingent due to Regents Schedule (MS Word)
• Contingent due to Negotiations (T & C) (MS Word)
• Letter of Intent Sample (MS Word)
• Contracts for Services Review (.pdf)
• Credit Reference Document (.pdf)
• Exception to Regents' Purchasing Policy / Reasonableness of Single Price (.doc)
• FM and Central Purchasing Workflows
• Procedures for Central Purchasing's Role in FM Construction and Construction Related Projects (.pdf)
• Procedure For Facilities Management (FM) Document Processing and Record Retention Flowchart (.pdf)
• Procedure For Central Purchasing (CP) Document Processing and Record Retention Flowchart (.pdf)
• Federal Subcontractor / Purchase Order Flowdown Provisions (.pdf) or (MS Word)
• Fuel Boilerplate (.pdf)
• Fund 9000 Accounts (MS Word)
• Guidelines to Publish Bids / RFPs in State Register
• Guidelines for In-Kind Gifts for Goods and Services (MS Word)
• Letter of Intent (.pdf) or (MS Word)
• Monthly Reports
• 2008
  • January (MS Word)
  • February (MS Word)
  • March (MS Word)
  • April (MS Word)
  • May (MS Word)
  • June (MS Word)
  • July (MS Word)
  • August (MS Word)
  • September (MS Word)
  • October (MS Word)
  • November (MS Word)
  • December (MS Word)
• 2007
  • January (MS Word)
  • February (MS Word)
  • March (MS Word)
  • April (MS Word)
  • May (MS Word)
  • June (MS Word)
  • July (MS Word)
  • August (MS Word)
  • September (MS Word)
  • October (MS Word)
  • November (MS Word)
  • December (MS Word)
• New Sales Rep Handout (MS Word)
• Outsourcing Information (External Subcontracting Process) (.pdf)
• Precedents
• Avoid Tax Reshipping Charges (Paying Alternate State Tax vs Shipping to 3rd Parties)
• Clean Slate Approach to Proposal Evaluation?
• Gifts / Donations
• Late Bid Accepted
• Lease Vs. Buy on Multiple Equipment Purchases
• Orders that Exceed $10,000 After Adding Shipping
• Procedure when turning a purchase into a lease
• Letter to Arnie (Sun Lease)
• Sun GE Lease Procedure
• Paying Organizations for Volunteer Work
• Unsigned Bids (Not Currently Available)
• Procedure for Emergency Regents Approval for Purchases $250,000 and Over
• Purchase Order (PO) Terms and Conditions for Large Puchases (MS Word)
• Purchasing Policy and Procedures Manual
• Purchasing Services Travel Worksheet (.doc)
• Regents' Policy Violation Reporting (.pdf)
• Dollars & Sense Newsletter Article on Regents' Purchasing Policy Violations and Procedures For Regents Policy Violations (.pdf)
• Purchasing Letter To Regents Policy Violator (.doc)
• Regents' Purchasing Policy Violation Worksheet (.doc)
• Requisition (RX) Form (.pdf)
• Reverse Auction
• BIS Template - Request for PreQualification for Reverse Auction (RFB/RA) (MS Word)
• Instructions to Bidders for Reverse Auciton (MS Word)
• Information Sheet for Request for Prequalification for Reverse Auciton (RFB/RA) (MS Word)
• Procedures for RFB/RA (Request for Prequalification Bids for Reverse Auction) (MS Word)
• Checklist for Reverse Auction (MS Word)
• RFB/RA Referral Form (MS Word)
• Reverse Auction Savings Log (MS Word)
• Special Requirements for RFB/RFP/PO (Purchases $10,000 and over) Grid (.doc)
• General Terms and Conditions for Large Purchases (.doc) (A)
• Additional Terms and Conditions for Federal Contracts (.pdf) (B)
• Certificate of Compliance with Federal Requirements (.pdf) (C)
• Federal Small Business Report Form (.pdf) (D)
• Certificate of Cost and Pricing Data - Truth in Negotiations Act (TINA) (.pdf) (E)
• Lease vs. Buy language to be included on all Requests For Bid / Proposals For Equipment $100,000 and over (MS Word) (F)
• Request For Exception To Regents' Purchasing Policy - Request to Bypass Bidding (.pdf) (G)
• Documentation of Approved / Unapproved Exception to Regents Purchasing Policy / Reasonableness of Single Price (.doc) (H)
• Procedure for Submitting Regents Docket Information for Purchase of Goods and Services Valued Over $250,000 (I)
• Small Business Subcontracting Plan Outline For Federal Prime Contracts $500,000 And Up (.pdf) (J)
• Aramark Confidential Working (.pdf)
• RFP Evaluation Team Signatures (MS Word)
• Terms and Conditions / Flowdown Clauses Grid (.pdf)

• Copies On Campus Order Form (.pdf)
• Fax Cover Sheet (.doc)
• List of where to look for files (.pdf)
• Performance Appraisal Form for Director and Supervisor (.pdf)
• Procedures for creating Purchase Requisitions (RX's) (.pdf)

• Attachments to RFB/RFP/PO (.doc)
• Award Notice (.pdf)
• Bid Referral Form (.pdf)
• Department Purchase Order (.pdf)
• New Vendor Setup Form (.pdf)
• Purchase Order - Central POT (.pdf)
• Large Purchase Terms and Conditions (MS Word)
• PVP Form (.pdf)
• RFP Form Letter (MS Word)
• RFP Referral Form (.pdf)

• Administrative Fee Information on U-Wide Contracts
• Administrative Fee and Usage Report Collection Procedure
• Contracts Where Administrative Fee and Usage Reports Are Not Required
• Credit Card Authorization
• Reminder Notice - To Be Sent By Dec 15^th
• First Notice - Collection Letter - To be sent by January 31^st
• Final Notice Letter - Follow Up to January Letter
• Usage Report Format
• Advertising Information for U-Wide Contracts
• Advertising Information & Technical Specifications (Exhibit A)
• Purchasing Services Advertising Agreement
• Award Information for U-Wide Contracts
• Award Letter (with Admin Fee)
• Award Letter (without Admin Fee)
• Central RX for U-Wide Contracts only
• New Contract Form
• Freight & Delivery Terms
• ISO Informtion for U-Wide Contracts
• ISO Inforamtion Sheet For University-Wide Contract Book
• ISO Thank You Letter
• ISO U-Wide Solicitation Letter
• Procedure for Orders over $100,000 on U-Wide Contracts
• Procedure Where a U-Wide Contract Will Not Be Competitively Bid
• Exception to Regents Purchasing Policy/Reasonablness of Single Price
• Rejection Information for U-Wide Contracts
• Rejection Letter (Companies not receiving U-Wide Contracts)
• Renewal Information for U-Wide Contracts
• Non Renewal Letter (Vendor's U-Wide Contract not being renewed)
• Renewal Letter (with Admin Fee) (Includes Renewal Letter Response)
• Renewal Letter (without Admin Fee)
• Renewal Confirmation Letter (with Admin Fee)
• Renewal Confirmation Letter (without Admin Fee)
• Site Visit Information for U-Wide Contract Vendors
• Site Visit Letter
• Special Instructions for New U-Wide Contract Bids
• Special Instructions for Vendors Offereing Proposals on U-Wide Contracts (.pdf)

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