Conference Room Scheduling
Introduction: To schedule conference rooms 538 or 564, you can do it electronically through GroupWise -- just look in the resources list for r-fmc538 or r-fmc564. You can schedule other rooms this way, by inviting the room. (Note: You may get other departments requesting to schedule conference rooms. You can only schedule 538 and 564, all other rooms the requestor must schedule from his/her department.)
Step 1: In GroupWise main menu, double click the schedule button. In the To field, invite the room you are looking for. If you want, you can click on the address book to look up the user name of that particular room. Go to the Resources listing.
Step 2: Now that the room you're looking for is in the To field of the schedule window, fill in the date and the time you would like. In the subject field, include your name, department, and phone number. Then click on the busy button to find out if that room is available.
Step 3: If it is available, click OK, then click send and your meeting will be scheduled. If the room is busy, you're out of luck unless you can negotiate something with whoever has the room for that time.
Conference room 559A (Purchasing Lobby Conference Room) is scheduled by using the scheduling log kept at the Purchasing Receptionist desk.
To learn how to schedule other rooms not available in GroupWise, see Important Numbers.
Last Revised: October 29, 2001
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