BIS Tabulation Documents (Tabs)

Introduction: Tabulation (Tabs) documents are provided in BIS so vendors have access to the results of the bid or proposal without having to call Purchasing Services. Vendors can sign into BIS and view the Tab at any time within the 4 weeks that the tabulations are made available to subscribers.

After the bid or proposal is awarded:

  1. Find the appropriate TAB template on J Drive.
  2. Complete the Tab. Some files will need unit prices with a grand total and other will need just a grand total for each vendor. If it is not clear, discuss with the buyer.
  3. Save the Tab in your J Drive folder as a MS Word document and also saved as a PDF file.
  4. Print a copy of the Tab for the folder and give it to the buyer to sign. Make another copy for the department.
  5. Sign into BIS to add the Tab document into BIS.

    1. Search for the specific document.
    2. Click on Update Request Document button. Send Mail Screen will display. Press Continue.
    3. Type in the type of file: TAB
    4. In Notes field, key in TABULATION
    5. Expires: Assign 1 month from date you are entering the tab into BIS.
    6. Browse the J drive to find the saved Tab.pdf
    7. DO NOT CLICK ON SEND MAIL. WE DO NOT SEND TABS TO VENDORS BY E-MAIL.
    8. Click on Add New Active Version.

TIP: If you are doing the tab and award on the same day, you will need to set the tab as one date and the award as another. It is not logical to the system that you would tabulate the bids one day and award the same day since we usually need to send them off to the department for review.

NOTE: If a bid or Proposal is re-bid, the tabulation of the original bid should be deactivated so it will no longer be viewable by the public after the Re-bid award.

See examples of some Tabulations:
RFP Tab
Tabulation Spreadsheet

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Last Revised: November 13, 2001
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