BIS Award Documents

Introduction: Award documents are provided in BIS so vendors have access to the final award results of the bid or proposal without having to call Purchasing Services. Vendors can sign into BIS and view the award information at any time within the 4 weeks that the awards are made available to subscribers.

After the bid or proposal is awarded:
  1. Find the appropriate Award template on J Drive.
  2. Complete the Award. List only the name(s) of the vendors awarded and the total amount awarded to each vendor.
  3. Save the Award in your J Drive folder as a MS Word document and also saved as a PDF file.
  4. Sign into BIS to add the Award document into BIS.

    1. Search for the specific document.
    2. Click on Update Request Document button. Send Mail Screen will display. Press Continue.
    3. Type in the type of file: Award
    4. In Notes field, key in AWARD
    5. Expires: Assign 1 month from date you are entering the tab into BIS.
    6. Browse the J drive to find the saved Award.pdf
    7. DO NOT CLICK ON SEND MAIL. WE DO NOT SEND AWARDS TO VENDORS BY E-MAIL.
    8. Click on Add New Active Version.

TIP: If you are doing the tab and award on the same day, you will need to set the tab as one date and the award as another. It is not logical to the system that you would tabulate the bids one day and award the same day since we usually need to send them off to the department for review.

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Last Revised: November 13, 2001
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