Quarterly Purchasing Report Procedures

The Quarterly Purchasing Report, presented to the Board of Regents, Finance & Operations Committee, is a quarterly report documenting the Summary and detailed reports on the following activity:
The Quarterly Purchasing Report includes Quarterly and Year-To-Date Summaries for current and prior fiscal years. Be sure to keep each fiscal year together with the information for that year. This will help keep the information straight when filling out the report. The University of Minnesota Fiscal Year starts in July and ends in June, which breaks down as follows: First Fiscal Year Quarter is July, August, September; Second Fiscal Year Quarter is October, November, December; Third Fiscal Year Quarter is January, February, March; and Fourth Fiscal Year is April, May, June. (See example of Third Fiscal Year Quarter for 2000 attached.)

The docket cover form for the Quarterly Purchasing Report is prepared by locating the form from the Board of Regents web site. Once there, click on Agendas, then locate Download the docket cover form formatted for Word 6.0 or newer. Once the form is available, save it to the current Quarterly Report folder located on the Working Files HD under Regents Stuff, Quarterly Report, and then the current year. The docket cover form should start with the University of Minnesota Seal followed by the words University of Minnesota and Board of Regents centered under the seal.

Example:
(Regents Seal)
UNIVERSITY OF MINNESOTA
BOARD OF REGENTS

Find the Finance and Operations Committee listed in the pull-down box. After the committee is selected, enter the date of the Regents meeting that the Quarterly Purchasing Report will be presented. The Regents meet on the second Thursday and Friday every month. The date on the docket cover form should always be the Thursday date, not the Friday date. Note: This is subject to change, so be sure to check the Regents web site Agendas for date and time of meetings.

Fill in the Agenda Item: with the words Quarterly Purchasing Report.

Example:
Agenda Item: Quarterly Purchasing Report

Check the appropriate box. For the Quarterly Purchasing Report the box you will check is discussion.
Example:
review review/action action discussion
For Presenters select Associate Vice President Richard Pfutzenreuter in the pull down box. Under Associate Vice President Richard Pfutzenreuter select or type in the Controller's name. In this case it is Interim Controller Michael Volna.
Example:
Presenters: Associate Vice President Richard Pfutzenreuter Interim Controller Michael Volna
The Purpose of the Quarterly Purchasing Report refers to the Board of Regents Policy which states that: This is a quarterly report required by the Board of Regents Policy: Purchasing and Board of Regents Policy: Board Operation and Agenda Guidelines.
Example:
Purpose: This is a quarterly report required by the Board of Regents Policy: Purchasing and Board of Regents Policy: Board Operation and Agenda Guidelines.
The Outline of Key Points summarizes the detailed reports on activity on the Quarterly Purchasing Report.
Example:
Outline of Key Points:

Summary and detailed reports on the following activity:
Background Information is any historical information. Usually the Quarterly Purchasing Report contains no background information.
Example:
Background Information:
None
President's Recommendation for Action is any action that the President recommends. Usually the Quarterly Purchasing Report contains no recommendation for action.
Example:
President's Recommendation for Action:
None
This concludes the docket cover form for the Quarterly Purchasing Report.

There are 4 parts to the Quarterly Purchasing Report (counting the Docket Cover form). The heading on the first page of the report should include the following example information:

UNIVERSITY OF MINNESOTA
QUARTERLY PURCHASING REPORT (Third Quarter)
As of March 31, 2001

INCLUDES YEAR-TO-DATE SUMMARY
(With comparison to prior year)

I. Summary of Purchasing Activity

Total Purchases

Information for Total Purchases is done for both quarterly statistics and year-to-date statistics and consists of the calculation of number of the transactions and dollars paid for purchased goods and services, professional services and construction.

Information is obtained from Financial Systems Support (FSS) on a quarterly basis from the following four reports:
  1. Quarterly Statistics
  2. Quarterly Statistics For BS Accounts
  3. Year-To-Date Statistics
  4. Year-To-Date Statistics For BS Accounts
The Quarterly Statistics and Quarterly Statistics For BS Accounts are combined to create one report. The Year-to-Date Statistics and Year-to-Date Statistics FOR BS Accounts is also combined to create one report. Information calculated on each report is then combined as:

Example Statistics Report Layout:

$0 - $2,000 $2,001 - $10,000 $10,001 - $100,000 $100,001 +
TOTAL # OF DOCS TOTAL DOLLAR VALUE TOTAL # OF DOCS TOTAL DOLLAR VALUE TOTAL # OF DOCS TOTAL DOLLAR VALUE TOTAL # OF DOCS TOTAL DOLLAR VALUE
TOTAL

Total Number of Documents
Total Dollar Value

A Quarterly Statistics label is affixed to the front page of the Quarterly Statistics For BS-Accounts and a Year-to-Date Statistics label is affixed to the front page of the Year-to-Date Statistics For BS Accounts.

Example Labels:

Quarterly Statistics
GRAND TOTAL TXNs & $:
TOTAL TXNs HERE
TOTAL $ HERE
Year-to-Date Statistics
GRAND TOTAL TXNs & $:
TOTAL TXNs HERE
TOTAL $ HERE

Once labels are in place, calculate the totals from both the Quarterly Report Statistics and Quarterly Statistics for BS-Accounts Report and insert the total on the label for both the transaction amount and dollar amount. Then do the same for the Year-to-Date Statistics and Year-to-Date Statistics for BS-Accounts. Be sure to staple the calculation print-out to the front page of each report for verification. (See example attached.)

Information for the previous Quarter and previous Year-to-Date can be obtained by pulling the previous Quarterly Purchasing Report file. Be sure to verify that the calculation from the Year-to-Date figures plus the current Quarter figures add up to equal the current Year-to-Date totals. Both the Quarterly Purchasing Report and the Financial Systems Support Reports MUST match. If there is any discrepancy, recheck the figures and then inform the Director of Purchasing Services if totals still to not calculate properly.

If no discrepancy, figures and calculations are then entered on the University of Minnesota Quarterly Purchasing Report (current Quarter). For Example:

Example Total Purchases Section:

Third Quarter
Year-To-Date
Total Purchases FY 2001 FY 2000 % Change FY 2001 FY 2000 % Change
# of transactions 152,291 151,020 .84% 433,544 417,396 3.87%
Dollar Amount $176,280,228 $173,263,618 1.74% $512,921,894 $530,051,932 (3.23%)

The previous Quarter and previous Year-to-Date information can be obtained by pulling the previous Quarterly Purchasing Report file. In this case, the Second Quarter As of December 31, 2000.

Information for the current fiscal year as well as the past fiscal year must be pulled. For example, for the third quarter 2001, material was pulled from July, August, September 2000; October, November, December, 2000; and January, February, March 2001. For the third quarter 2000, material was pulled from July, August, September 1999; October, November, December, 1999; and January, February, March 2000. It is important the fiscal years be keep separate, material pertaining to each fiscal year together. So for the Third Quarter 2000, there should be FY 1999 and FY 2000 materials.
  1. The # of transactions for FY 2001 Third Quarter is 152,291 while the # of transactions for FY 2000 Third Quarter is 151,202. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case 151,020) and then press the "%" key to obtain the % Change (in this case .84%). For example: 152,291 - 151,020 = 1,271.00 ÷ 151,020 = .84%. Calculations for Year-to-Date are done the same way. Note: If the calculation results in a negative figure, put the negative figure in parenthesis.
  2. The Dollar amount for FY 2001 Third Quarter is $176,280,228 while the Dollar Amount for FY 2000 Third Quarter is $173,263,618. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case $173,263,618) and then press the "%" key to obtain the % Change (in this case 1.74%). For example: $176,280,228 - $173,263,618 = $3,016,610 ÷ $173,263,618 = 1.74%. Calculations for Year-to-Date are done the same way.
Purchases made as Approved Exceptions to Competitive Process

Under $250,000: Information for Purchases made as Approved Exceptions to Competitive Process (Under $250,000) is obtained from the II. Approved Exceptions to Competitive Purchasing section. Information for the previous Quarter and previous Year-to-Date can be obtained by pulling the previous Quarterly Purchasing Report file.

Example Total Purchases Section:

Third Quarter
Year-To-Date
Total Purchases FY 2001 FY 2000 % Change FY 2001 FY 2000 % Change
# of transactions 152,291 151,020 .84% 433,544 417,396 3.87%
Dollar Amount $176,280,228 $173,263,618 1.74% $512,921,894 $530,051,932 (3.23%)

Example Purchase made as Approved Exceptions to Competitive Process Section

Third Quarter
Year-To-Date
Purchases made as
Approved Exceptions to
Competitive Process
Under $250,000:
# of transactions 29 44 (34.1%) 76 118 (35.6%)
Dollar Amount $1,583,603 $2,720,297 (41.8%) $3,475,262 $6,840,860 (49.2%)
Percent of Total Purchases 0.9% 1.6% (0.7%) 0.7% 1.3% (0.6%)

  1. The # of transactions for FY 2001 Third Quarter is 29 while the # of transactions for FY 2000 Third Quarter is 44. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case 44) and then press the "%" key to obtain the % Change (in this case (34.1%). For example: 29 - 44 = -15 ÷ 44 = (34.09%) (rounded to (34.1%). Calculations for Year-to-Date are done the same way. Note: If the calculation results in a negative figure, put the negative figure in parenthesis.
  2. The Dollar amount for FY 2001 Third Quarter is $1,583,603 while the Dollar Amount for FY 2000 Third Quarter is $2,720,297. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case $2,720,297) and then press the "%" key to obtain the % Change (in this case (41.8%). For example: $1,583,603 - $2,720,297 = $1,136,694 ÷ $2,270,297 = (41.78%) (rounded to (41.8%). Calculations for Year-to-Date are done the same way.
  3. The Percent of Total Purchases is calculated by taking the Dollar Amount and dividing it by the Total Purchases Dollar Amount and then hitting the "%" key. For example: $1,583,603 ÷ $176,280,228 = 0.89% (rounded to 0.9%). The same method is used for Year-to-Date figures. Once these figures are calculated you can then determine the % Change by subtracting the previous years per cent from the current years percent. For example: 0.9% - 1.6% = (0.7%). Note that the 0.7% is in parenthesis because it is a negative number.
Information for the previous Quarter and previous Year-to-Date can be obtained by pulling the previous Quarterly Purchasing Report file. Be sure to verify that the calculation from the Year-to-Date figures plus the current Quarter figures add up to equal the current Year-to-Date totals. If there is any discrepancy, recheck the figures and then inform the Director of Purchasing Services if totals still to not calculate properly.

$250,000 and up: Information for Purchases made as Approved Exceptions to Competitive Process ($250,000 and up) is obtained from Monthly Regents Docket information. For the third quarter, docket material must be pulled from July, August, September 2000, October, November, December 2000 and January, February, March 2001. Information for the previous Quarter and previous Year-to-Date can be obtained by pulling the previous Quarterly Purchasing Report file.

Docket Sheets for items $250,00 and over are pull for the quarter being reported. Remember that Docket information for the current fiscal year as well as the past fiscal year must be pulled. For example, for the third quarter 2001, material was pulled from July, August, September 2000; October, November, December, 2000; and January, February, March 2001. For the third quarter 2000, material was pulled from July, August, September 1999; October, November, December, 1999; and January, February, March 2000.

Each information items must then be determined whether or not the purchase was made through a competitive process of not. If unsure whether or not an item was made through a competitive process, the Director of Purchasing Services will determine this. If the purchase was not made through a competitive process, then that item must be reported in the information for this section.

Example Total Purchases Section:

Third Quarter
Year-To-Date
Total Purchases FY 2001 FY 2000 % Change FY 2001 FY 2000 % Change
# of transactions 152,291 151,020 .84% 433,544 417,396 3.87%
Dollar Amount $176,280,228 $173,263,618 1.74% $512,921,894 $530,051,932 (3.23%)
Example Purchase made as Approved Exceptions to Competitive Process Section

Third Quarter
Year-To-Date
Purchases made as
Approved Exceptions to
Competitive Process
 $250,000 and up:
# of transactions 2 5 (60%) 15 18 (16.7%)
Dollar Amount $581,843 $1,734,017 (66.4%) $9,071,865 $7,091,072 27.9%
Percent of Total Purchases 0.3% 1.6% (1.3%) 1.8% 1.4% 0.4%
  1. The # of transactions for FY 2001 Third Quarter is 2 while the # of transactions for FY 2000 Third Quarter is 5. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case 5) and then press the "%" key to obtain the % Change (in this case (60.0%). For example: 2 - 5 = -3 ÷ 5 = (60.0%). Calculations for Year-to-Date are done the same way. Note: If the calculation results in a negative figure, put the negative figure in parenthesis.
  2. The Dollar amount for FY 2001 Third Quarter is $581,843 while the Dollar Amount for FY 2000 Third Quarter is $1,734,017. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case $1,734,017) and then press the "%" key to obtain the % Change (in this case (-66.4%). For example: $581,843 - $1,734,017 = -$1,152,174 ÷ $1,734,017 = -(66.44)% (rounded to (-66.4%). Calculations for Year-to-Date are done the same way.
  3. The Percent of Total Purchases is calculated by taking the Dollar Amount and dividing it by the Total Purchases Dollar Amount and then hitting the "%" key. For example: $581,843 ÷ $176,280,228 = 0.33% (rounded to 0.3%). The same method is used for Year-to-Date figures. Once these figures are calculated you can then determine the % Change by subtracting the previous years per cent from the current years percent. For example: 0.3% - 1.6% = (1.3%). Note that the 1.3% is in parenthesis because it is a negative number.

Purchases made as Preapproved Exceptions* to Competitive Process

Information for Purchases made as Preapproved Exceptions to Competitive Process is obtained from the a quarterly report done on preapproved exceptions (see example attached). The following statement is included on the bottom of the first page of the Purchasing Quarterly Report: *A list of the preapproved exceptions to the competitive bid process is available for review in Purchasing Services. Such exceptions include used equipment, livestock bought at auction, purchases from another governmental agency or public utility, emergency repairs, etc.

Example Total Purchases Section:

Third Quarter
Year-To-Date
Total Purchases FY 2001 FY 2000 % Change FY 2001 FY 2000 % Change
# of transactions 152,291 151,020 .84% 433,544 417,396 3.87%
Dollar Amount $176,280,228 $173,263,618 1.74% $512,921,894 $530,051,932 (3.23%)
Example Purchase made as Preapproved Exceptions to Competitive Process Section

Third Quarter
Year-To-Date

Purchases made as
Preapproved Exceptions* to
Competitive Process

# of transactions 60 34 76.5% 174 145 20.0%
Dollar Amount $2,549,535 $1,273,502 100.2% $6,249,928 $8,441,323 (25.7%)
Percent of Total Purchases 1.4% 0.7% 0.7% 1.2% 1.6% (0.4%)
# of transactions 60 34 76.5% 174 145 20.0% Dollar Amount $2,549,535 $1,273,502 100.2% $6,249,928 $8,441,323 (25.7%) Percent of Total Purchases 1.4% 0.7% 0.7% 1.2% 1.6% (0.4%)
  1. The # of transactions for FY 2001 Third Quarter is 60 while the # of transactions for FY 2000 Third Quarter is 34. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case 34) and then press the "%" key to obtain the % Change (in this case 76.5%). For example: 60 - 34 = -26 ÷ 34 = 76.47% (rounded up to 76.5%). Calculations for Year-to-Date are done the same way. Note: If the calculation results in a negative figure, put the negative figure in parenthesis.
  2. The Dollar amount for FY 2001 Third Quarter is $2,549,535 while the Dollar Amount for FY 2000 Third Quarter is $1,273,502. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case $1,273,502) and then press the "%" key to obtain the % Change (in this case 100.2%). For example: $2,549,535 - $1,273,502 = $1,276,033 ÷ $1,273,502 = 100.19% (rounded to (100.2%). Calculations for Year-to-Date are done the same way.
  3. The Percent of Total Purchases is calculated by taking the Dollar Amount and dividing it by the Total Purchases Dollar Amount and then hitting the "%" key. For example: $2,549,535 ÷ $176,280,228 = 1.44% (rounded to 1.4%). The same method is used for Year-to-Date figures. Once these figures are calculated you can then determine the % Change by subtracting the previous years per cent from the current years percent. For example: 1.4% - 0.7% = 0.7%. Note that the 0.7% is not in parenthesis because it is not a negative number.

Regents Purchasing Policy Violations

Information for Regents Purchasing Policy Violations is obtained from the buying staff. See Section III. Regents Policy Violations.

Example Total Purchases Section:

Third Quarter
Year-To-Date
Total Purchases FY 2001 FY 2000 % Change FY 2001 FY 2000 % Change
# of transactions 152,291 151,020 .84% 433,544 417,396 3.87%
Dollar Amount $176,280,228 $173,263,618 1.74% $512,921,894 $530,051,932 (3.23%)
Example Regents Purchasing Policy Violations Section

Third Quarter
Year-To-Date
# of transactions 1 6 83.3% 3 10 (70.0%)
Dollar Amount $22,000 $125,333 (82.4%) $64,946 $441,260 (85.3%)
Percent of Total Purchases 0.01% 0.07% (0.06%) 0.1% 0.08% (0.07%)
  1. The # of transactions for FY 2001 Third Quarter is 2 while the # of transactions for FY 2000 Third Quarter is 5. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case 6) and then press the "%" key to obtain the % Change (in this case (83.3%). For example: 1 - 6 = (5) ÷ 6 = (83.3%). Calculations for Year-to-Date are done the same way. Note: If the calculation results in a negative figure, put the negative figure in parenthesis.
  2. The Dollar amount for FY 2001 Third Quarter is $22,000 while the Dollar Amount for FY 2000 Third Quarter is $125,333. To calculate the percent change, take the difference between these two figures, divide by the previous year's figure (in this case $125,333) and then press the "%" key to obtain the % Change (in this case (82.4%). For example: $22,000 - $125,333 = ($103,333) ÷ $125,333 = (82.44%) (rounded to (82.4%). Calculations for Year-to-Date are done the same way.
  3. The Percent of Total Purchases is calculated by taking the Dollar Amount and dividing it by the Total Purchases Dollar Amount and then hitting the "%" key. For example: $22,000 ÷ $176,280,228 = 0.12% (rounded to 0.1%). The same method is used for Year-to-Date figures. Once these figures are calculated you can then determine the % Change by subtracting the previous years per cent from the current years percent. For example: 0.1% - 0.07% = (0.06%). Note that the 0.6% is in parenthesis because it is a negative number.

II. Approved Exceptions to Competitive Purchasing Under $250,000

Information for the Approved Exceptions to Competitive Purchasing Under $250,000 is obtained from Documentation of Approved/Unapproved Exception to Regents Purchasing Policy/Reasonableness of Single Price form submitted by the buying staff. Exceptions reported are those classified as Justified Exceptions to Bidding AND Reasonableness of Single Price. (See attached Instructions For Documentation of Approved/Unapproved Exception to Regents Purchasing Policy/Reasonableness of Single Price)

Each Justified Exceptions to Bidding AND Reasonableness of Single Price is looked up in the CUFS system, using the RQST and OPPH screens. The RQST screen will verify, using the requisition number, if a purchase order has been assigned. If a purchasing order has not been assigned and it appears that the requisition has been in place for some time, look on the OPPH screen using the area number and leafing through screens until you find a match. If no match is found, consult the buyer or purchasing assistant to find out if an order has been placed, but forgotten to be entered on CUFS.

The OPPH screen will verify the dollar amount applied to the purchase order. The dollar amount and vendor are verified for accurateness and if they differentiate in any way the buyer must verify for correctness. Note: If the vendor name is incomplete on the form, enter the missing information from the CUFS vendor name to complete the correct vendor name (the vendor name on CUFS must match the vendor name on the exception form). Circle the dollar amount in red signifying that it is the same as appears on CUFS. Remember: It is important that the dollar amount on the form matches the dollar amount listed in CUFS.

Recorded in descending dollar value, this section contains the Amount, Department, Selected Vendor, Product, Price Reasonableness**, and Purchase Order . Once all the Exceptions to Regents Purchasing Policy are entered on the report, calculations of the number of Purchases and Total dollar amount are needed (sample attached).

Example of Approved Exceptions to Competitive Purchasing Under $250,000

Amount Department Selected Vendor Product Price Reasonableness** Purchase Order
$248,000 Microtechnology Laboratory Interserv Corp. Repair of Water Damaged Electromask II Pattern Generator 3,4 B 5312936
The number of purchases are counted and the total dollar amount is calculated and entered at the top of the section.

Example of TOTAL PURCHASES and Dollar Amount
Approved Exceptions to Competitive Purchasing Under $250,000 29 PURCHASES TOTAL: $1,583,603 Documentation of Approved/Unapproved Exception to Regents Purchasing Policy/Reasonableness of Single Price form

III. Regents Policy Violations

Regents Policy Violations are purchases over $10,000 made by departments without going through the competitive Purchasing process or the Exceptions to Competitive Purchasing process.

Information for the Regents Policy Violations is obtained two ways:
  1. Risk Report

  2. Individual buyers investigating a questionable requisitions

Departments committing violations are sent a memo, along with enclosures, that they have to respond to. Included in the enclosures is a Regents Purchasing Policy Violation Worksheet that the department has to fill out (example attached). Upon return of the Regents Purchasing Policy Violation Worksheet, the buyer edits the Worksheet for accuracy and to verify that the departmental representative is signed up to take a class on purchasing. This class is mandatory, so the buyer MUST make sure that the violating party is signed up from the violating department.

Recorded in descending dollar value, this section contains the Sequence Number, Purchase Order, Product, Selected Vendor, and Department. Once all the Regents Policy Violations are entered on the report, calculations of the number of Purchases and Total dollar amount are needed (sample attached).

Example of Regents Policy Violations Section

No Competitive Bid Process 1 PURCHASES TOTAL: $22,000

Purchase Order Product Selected Vendor Amount Department
POT 66968804505 Thermography Camera Emerging Interactive $ 22,000 Clinical & Population Sciences

Reason For Violation: The department accountant that issued the Department Purchase Order (POT) assumed the vendor had a U-Wide Contract.
Action Taken by Department to Prevent Further Violations: Department administrator will review all POTs before order is placed and department accountant will take purchasing class on June 12, 2001 to review policies.
Fee Applied: None

The information from this worksheet is incorporated into the Regents Policy Violations section of the Purchasing Quarterly Report. The information on all violations is also stored in a database to keep track of the number of times a department violates Regents Policy. If a department commits a violation more then once in a fiscal year, then a 10% assessment against the next violation will be charged. For example, if area 566 a second violation in the same fiscal year and the total of the purchase is $10,000, then the department will have to pay $1,000 to a fund set up by the Regents office. NOTE: Violations are tracked by Area Number, not by specific people, so one Area with multiple people having violations will count as multiple violations for that Area.

Upon completion, the Quarterly Purchasing Report reviewed by the Office Manager for correctness. Once corrections or changes have been made, the report is then given to the Director of Purchasing Services for review. After the Director of Purchasing Services review, the report is then reviewed in the Director's staff meeting with the Controller. When all parties have reviewed and approved the Quarterly Purchasing Report, a copy of the docket cover form is e-mailed to the Office of Budget& Finance, and a hard copy is couriered under separate cover, including the entire Quarterly Purchasing Report.

YTD Report for Community Economic Development (EEO/AA)

A Year-To-Date (YTD) Report for the Office of Equal Employment Opportunity/Affirmative Action, Community Economic Development, is done at the same time as the Quarterly Purchasing Report (see attached example). Information provided is compiled from the Year-To-Date Statistics Report and consists of statistics for the particular quarter being reported and includes:

  1. YTD Dollars paid for purchased Goods and Services, Professional Services and Construction. The same figure is used for this report as on the FY 2001 YTD statistics from the Quarterly Purchasing Report For the 3rd Quarter 2001 the total was $512,921,894.
  2. YTD Dollars paid for purchased Goods and Services and Professional Services. This figure is calculated by taking the YTD Dollars paid for purchased Goods and Services, Professional Services and Construction ($512,921,894) minus YTD Dollars paid for Construction ($157,291,855).
  3. YTD Dollars paid for Construction. The figure is calculated by adding Object Codes 8020-95 and 8270-20 from YTD Report and totalling both figures. For example: For 3rd Quarter 2001, Object Code 8020-95 totaled $155,798,391 and Object Code 8270-20 totaled $1,493,464. The total YTD Dollars Paid for Construction is $157,291,855.

After the report is verified by the Office Administrator and approved by the Director of Purchasing Services, the YTD Report is faxed to the Director of Community Economic Development (example fax attached). A copy of all report information is filed in the Executive Secretary's office.

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Last Revised: October 30, 2001
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